Journal of the commissioners

2005, eightY EIGHTH MEETING

CRAWFORD COUNTY COURTHOUSE, COMMISSIONERS’ BOARD ROOM

Girard, KS. Tuesday December 6, 2005 10:00 AM

The Crawford County Board of Commissioners met pursuant to Kansas Statutes Annotated Chapter 19, Article 2, Section 18 in due and regular session with open doors.

Commissioner Anthony Pichler served as the presiding officer.

Commissioner Bob Kmiec and Commissioner Tom Moody were present.

County Clerk R.J. Wilson assisted by Divisional Deputy County Clerk Don Pyle and County Counselor Jim Emerson were present and seated with the Board.

Chairman Pichler led the Pledge of Allegiance.

UNDER THE HEADING BUSINESS FROM A PREVIOUS MEETING

CONSENT AGENDA

On motion (05-379) of Commissioner Moody and the second of Commissioner Kmiec that the consent agenda be approved including:

1.      Approval of the December 2, 2005 minutes of the Board of Commissioners’ meeting,

Yeas: Commissioners Kmiec, Moody and Pichler

Nays:           

Present but not voting:

Absent or not voting:

The motion prevailed and the consent agenda was approved.

 

SIGNING OF MOTIONS

The County Clerk presented the following motions for Commissioners’ signatures.

 

Motion 05	-373	That the consent agenda be approved including: Approval of the November 29, 2005 minutes
Motion 05	-374	To authorize the chairman to sign the voting equipment order form in the amount of $339,757.50 of which the county will be responsible, from the election budget for at least $160,957.50
Motion 05	-375	To confirm the County Clerk’s report for the allowance of claims and audit authorizing the issuance of orders and warrants in payment of the claims allowed for the month of November 2005
Motion 05	-376	To approve the lease agreements regarding property the county has acquired in the Flood Buyout Program with Randy Vilela and Ron and Dora Ware
Motion 05	-377	To adopt Resolution 2005-169: A RESOLUTION AUTHORIZING THE SALE BY CRAWFORD COUNTY, KANSAS OF CERTAIN PROPERTY, in particular the previous county landfill, PURSUANT TO K.S.A. §19-211
Motion 05	-378	To recess the regular meeting of the Board and go into an executive session with County Counselor Jim Emerson and County Sign Foreman Paul Mahoney included

 

UNDER THE HEADING NEW BUSINESS

            PUBLIC HEARINGS AND OPENING OF ANNOUNCED BIDS

Item One: Presentation by Fire District Number 1 concerning reviewed fire truck bids. The following bids were received:

 

Hays Fire Equipment Sales & Service of Hays, Kansas:            $178,273 base bid.

Pierce Manufacturing, Inc. of Appleton, WI:                              $219,765, pricing for options was included.

Emergency Fire and Equipment Co. of Mayfield, Kansas:          $198,992,

Conrad Fire Equipment of Olathe, Kansas:                                $219,702

Jon’s Mid-America Fire Apparatus of Rogersville, MO:            $216,525

W.S. Darley and Co. of Melrose Park, IL:                                $229,686

 

Mr. Gagliardo and Mr. Mike Gordon representing the Fire District said that five and a half hours were spent reviewing the bids. He mentioned that only one of the bids met the specifications requested. He mentioned that the Pierce bid from Midwest Vehicle Professionals met all of the specifications. Mr. Gagliardo requested that the chassis be purchased from this year’s budget and the remainder of the truck paid from the 2006 budget. Mr. Gagliardo said this truck will make the 8th truck in the fleet and Mr. Gordon said that this truck will help lower the ISO ratings in the eastern part of the district. Mr. Pichler asked the Fire District Officials if they would be able to meet the carryover amount for the upcoming year. Mr. Gagliardo said that he is confident that the district will meet the projected carryover. Mr. Pichler was answered that the lowest bid did not meet the specifications on some of the equipment and the truck itself. Mr. Gagliardo answered Mr. Pichler that seven years would be a suitable financing time frame for the $143,271 from the FY 2006 budget. He mentioned that a $2000 per month payment would be suitable. Mr. Gagliardo mentioned that other items have been paid off early in the past. Mr. Pichler mentioned that the fire district has lowered the mill levy by more than a mill from this year to next year.

 

A gentleman from Hays Fire Equipment approached the Board and asked questions about where his company did not meet the specifications. Mr. Gagliardo and Mr. Gordon said that the loose equipment was not specified to the request for proposal. Mr. Gagliardo said that there were also problems with the lengths of the hose reels. The gentleman from Hays mentioned that those issues could be addressed in the pre-build conference. Mr. Pichler said that the issues should have been addresses in the bid and that the material which was faxed after the deadline from Hays should not have been considered. Mr. Gagliardo said that the low bid was nice but it did not meet specifications. Mr. Gagliardo said that the low side was diagramed on the wrong side and the high side was on the wrong side. Mr. Gordon said that 100 foot reels were presented by Hays and 200 foot reels were requested. Mr. Pichler added that the bid specs are sent out to get comparable bids and was answered that the Fire District Board had approved the bid from Pierce Manufacturing.  Mr. Gagliardo said that it was debated as to whether or not to make contact with the company but he said that meeting with all six vendors to address their lack of specification would have caused a delay in the bidding process. Mr. Pichler was answered that on the Hays bid diagrams the high and low side of the fire trucks were reversed from the bid specs.  Mr. Kmiec said that he would like to see the low bid taken but he understands if the specifications weren’t made that would be a good reason to not take the bid. Mr. Moody was answered that the loose equipment was specifically written into the request for proposal.

 

On motion (05-380) of Commissioner Pichler and the second of Commissioner Moody to accept the recommendation of the Fire District Number One board and approve the bid for the purchase of a fire truck by Crawford County Fire District Number One from Pierce Manufacturing of Appleton, Wisconsin, in the amount of $219,765.

Yeas: Commissioners Kmiec, Moody and Pichler

Nays:           

Present but not voting:

Absent or not voting:

The motion prevailed.

 

MESSAGES FROM ELECTED OFFICIALS

MESSAGES FROM APPOINTED OFFICIALS

MESSAGES FROM OTHER GOVERNMENTAL ENTITIES

MESSAGES FROM THE PUBLIC

PROCLAMATIONS AND ORDERS OF THE BOARD

NEW BUSINESS

Item One: Mr. Mike Wilson, Administrative Director of Community Corrections and Tracy Harris Operations Director of Community Corrections, presenting the application for 2005 Unexpended Funds. Mr. Wilson said that this is the fifth or sixth year that Community Corrections have made this request. All of the state budgeted unexpended funds are put into a pool and reallocated by the legislature. The grant request of $11,700 will go toward paying for surveillance services, computer hardware and sex offender psychiatric services, which are expected to be repaid by the sex offender. This grant will allow Community Corrections to keep the funds from the sex offenders and reallocate those funds.

 

On motion (05-381) of Commissioner Moody and the second of Commissioner Kmiec to approve the Application for Unexpended Funds and authorize the chairman to sign.

Yeas: Commissioners Kmiec, Moody and Pichler

Nays:           

Present but not voting:

Absent or not voting:

The motion prevailed.

 

Mr. Wilson also addressed the policy and procedure book presented to the Commissioners three years ago. The Department of Corrections has asked community corrections to develop a procedure to approve the policies and procedures. It was suggested that a full day work session could occur or the counselor could be presented to the counselor and then presented to the Board for their consideration. The Board opted for the Counselor to be involved in the process and then make presentation to the Board.

 

Item Two: Mr. Wilson, the County Clerk presenting a letter on behalf of the City of Pittsburg requesting support of the Board of Commissioners for a Federal Brownfields Cleanup Grant from the United States Department of Environmental Protection.  Mr. Wilson stated that this would be for the All-Quip property which had some brownfields area on the property that needed to be addressed.  There would be no county funds involved in this rather the City of Pittsburg has simply asked for a letter supporting the grant.

 

On motion (05-382) of Commissioner Pichler and the second of Commissioner Kmiec to authorize the chairman to sign a letter supporting the City of Pittsburg’s application for a USEPA Brownfields grant.

Yeas: Commissioners Kmiec, Moody and Pichler

Nays:           

Present but not voting:

Absent or not voting:

The motion prevailed.

 

Item Three: Mr. Emerson, the County Counselor, concerning approval of bridge contracts for projects 19 C-3955-01 and 19 C-4036-01 with Beachner Construction Company of St. Paul, Kansas in the amount of $275,401.30 for project 3955 and in the amount of $254,142.10 for project 4036. The Counselor suggested that one motion could handle all four of the items to be approved.  Mr. Emerson stated that they needed approval of the bridge bids and a commitment of funds for these projects.  The Counselor passed out a map with the proposed bridges. He mentioned that Beachner Construction was the low bid on the projects. The Bridges are located on 200th just south of 540th and the other is on 180th and just North of Highway 400. Mr. Pichler was answered that the bid was let November 16th.  Mr. Emerson stated that there was another county bridge project that still needed some of the necessary easements to be finalized.

 

On motion (05-383) of Commissioner Pichler and the second of Commissioner Moody to approve the bridge contracts for projects 19 C-3955-01 and 19 C-4036-01 with Beachner Construction of St. Paul, Kansas in the amounts of $275,401.30 for project 3955 and in the amount of $254,142.10 for project 4036 and to authorize the Board members to sign the authority to award contract commitment of funds for both projects and the agreement for federal-aid construction engineering inspection services by consultant for both projects.

Yeas: Commissioners Kmiec, Moody and Pichler

Nays:           

Present but not voting:

Absent or not voting:

The motion prevailed.

 

Item Four:   Mr. Moody asked Mr. Emerson about the protocol for informing banks about the acceptance or rejection of the bids for lease purchase agreements.  Mr. Emerson said that a list is sent to the banks as soon as possible with all of the rates are listed and to whom the award was made. Mr. Emerson said that he attempts to make the bid as close to the time when the money will be needed. Mr. Emerson mentioned that there is pretty quick turnaround, within two weeks.  Mr. Moody stated that the bank that had contacted was hoping that they could be informed by the end of the next day.  Mr. Emerson stated that in some cases there is a delay while his office is waiting for additional information.

 

UNDER THE HEADING OLD BUSINESS

OLD BUSINESS

Item One: Mr. Emerson mentioned that he has been working on an agreement between Jack Coomes’ Erection and Construction Company and Fire District Number Four. This is for the work to be done on the Fire District Number Four building on which Mr. Coomes was the low bidder.

On motion (05-384) of Commissioner Pichler and the second of Commissioner Moody to authorize the county counselor to work with Jack Coomes of Coomes Erection and Construction for a contract on the Fire District Number Four building.

Yeas: Commissioners Kmiec, Moody and Pichler

Nays:           

Present but not voting:

Absent or not voting:

The motion prevailed.

Item Two:   Mr. Moody asked the Counselor if Mr. Albertini had an opportunity to do some research into a discrepancy on Baseline Road. Mr. Emerson said that Mr. Albertini has looked at the area and he will make a report to the Counselor in the near future.

Item Three:   Mr. Kmiec asked Mr. Emerson where the county was on rock bids for 2006 and Mr. Emerson stated that he would consult Mrs. Marla Beckcom to see where that process is.

Item Four:   Mr. Pichler stated that a few months ago the board had discussed transferring $90,000 from the Capital Murder Fund to the Sheriff’s Dept. inside the General Fund.  Mr. Pichler stated that he wanted to go ahead and transfer $50,000 from the Capital Murder Fund to the Sheriff’s Dept. inside the General Fund.

On motion (05-385) of Commissioner Pichler and the second of Commissioner Kmiec to authorize a transfer of $50,000 from the capital murder fund to the jail fund, as a transfer within the general fund and to amend both budget and cash.

Yeas: Commissioners Kmiec, Moody and Pichler

Nays:           

Present but not voting:

Absent or not voting:

The motion prevailed.

Item Five:  The commissioners directed Mr. Emerson to follow up with Mt. Carmel hospital to see if there would be a refund coming to the county for services paid by the county to Mt. Carmel Hospital.   Mr. Emerson stated that he had calls in to the person conducting the review for Mt. Carmel and he was to get back with him on this issue.

Item Six:   Mr. Kmiec wanted to know where the health insurance review committee was in their process.  Mr. Wilson stated that the committee had asked for some claim information from Blue Cross for Coventry to do some comparisons of the discounts over 3 weeks ago but had not yet received the information from Blue Cross.  The commissioners thought that Mr. Wilson should request a meeting with the Blue Cross representative to explain why this information was not forthcoming.

 

UNDER THE HEADING FUTURE BUSINESS AND ANNOUNCEMENTS

FUTURE BUSINESS

Item One: December 13, 2005 – Mrs. Lynda Wilkinson presenting the Convention and Visitor’s Bureau annual budget and contract between the County, the Chamber of Commerce and the CVB.

Item Two: December 13, 2005 – Mr. Wilson, County Clerk, presenting a Cereal Malt Beverage application for Anthony Pichler doing business as Pichler’s Chicken Annie’s.

Item Three: December 23, 2005 -- The Board will open bids received for the purchase of the Old County Landfill property from Crawford County.

 

ANNOUNCEMENTS

 

UNDER THE HEADING MOTION TO ADJOURN

MOTION TO ADJOURN

Item One: Adjournment

On the motion of Commissioner Pichler and the second of Commissioner Moody to adjourn the December 6, 2005 meeting at 10:52 AM.

Yeas: Commissioners Kmiec, Moody and Pichler

Nays:

Present but not voting:

Absent or not voting:

The motion prevailed.

 

Witness my hand in the taking of these minutes and my submission of the same for the approval of the Board of Crawford County Commissioners:

  

____________________________

R.J. Wilson

= Seal =                                  County Clerk

 

Taken RJW 12/6/05, 10:52 AM, Amended DPP 12/6/05, 2:32 PM, amended 12/6/2005 3:45:31 PM.